You can use our service to report a food problem to the business's local authority.
Comments and complaints are important to us. We will try to resolve any problem quickly, and explain what we have done and why.
You should let us know if:
you believe we have not met any of our statutory obligations
we have failed to live up to our own service standards, for example if there have been undue delays in replying to correspondence
you believe that we have not acted properly or followed the right procedures, for example in the conduct of public consultations, or in our procurement of goods and services
you have not been able to access our information or other services because they are not available in a suitable language or format
the conduct of any of our staff or Board members has fallen short of your expectations
We have a legal duty to ensure staff in public facing roles meet the necessary standards of spoken English or Welsh fluency – this is under the ‘Code of Practice on the English language requirements for public sector workers’ published by Cabinet Office in 2016.
Where these standards are not met, you may use our complaints procedure and we will aim to deal with your complaint in line with our customer service standards for complaints.
Following receipt of a legitimate complaint of this nature, the member of staff who is the subject of the complaint will be notified and will be informed of the action being taken in relation to it. They will be given the opportunity to give their account of the facts leading to the complaint.
A complaint against a member of staff’s accent, dialect, manner or tone of communication, origin or nationality will not be considered a legitimate complaint under the fluency duty.
If you are dissatisfied with any decision or policy that we have made, please contact us so we can explain how that decision or policy was reached.
After receiving our explanation, if you believe you have grounds for a complaint, you should follow our complaints procedure.
Complaints regarding our Welsh Language Services
For complaints in relation to our Welsh Language Scheme and services, please initially tell the person you have been dealing with.
We will try to resolve any problem quickly, and explain what we have done and why. If you are unhappy with our response, please raise your concerns with:
Director for FSA Wales
If you are still dissatisfied and would like to take your complaint further, you should make a formal complaint by contacting the complaints co-ordinator.
Our complaints procedure
Most concerns or complaints are best and most quickly resolved by talking to the person or team directly concerned.
If your concerns cannot be resolved informally with the person or team concerned, you can make a formal complaint about us by contacting the complaints co-ordinator.
Our service standards
If you write to us with a complaint, we will acknowledge your letter within two working days of receiving it. We will write to you with a full reply within 20 working days of receiving your complaint or, if this is not possible, we will explain why and say when you will get a full reply.
If you're still unhappy
If you are not satisfied with the outcome of our investigation of your complaint, you can write to us to ask for a further review of your complaint. This review will be adjudicated by a senior person, normally the Chief Executive, who will work to the same service standards above.
If you are still dissatisfied after the conclusion of our complaints procedure, you can ask for your complaint and its handling to be investigated by the Ombudsman.
To do this, you must write to a Member of Parliament - this does not have to be your local MP - asking that they refer your complaint to the Ombudsman. Usually, before you complain, the Ombudsman expects you to have made a complaint to us using our complaints procedure.
If you are unsure about whether your case is suitable for referral to the Ombudsman, contact the Ombudsman's helpline on 0345 015 4033 for guidance.
We are also very pleased to receive compliments about us or any of our staff, to highlight areas of good practice which acknowledge the hard work of our staff. You can also make a suggestion on how to improve our service, please forward any compliments or comments to the complaints co-ordinator.
FSA Complaints Co-ordinator
Food Standards Agency
FOI, Complaints and Transparency Team
70 Petty France