Disclosure of the information you provide
Information provided in response to our consultations may be subject to publication or release to other parties or to disclosure in accordance with the access to information regimes (these are primarily the Freedom of Information Act 2000 (FOIA), UK GDPR, the Data Protection Act 2018 (DPA) and the Environmental Information Regulations 2004).
If you want information you provide to be treated as confidential, please be aware that, under the FOIA, there is a statutory Code of Practice with which public authorities must comply and which deals, amongst other things, with obligations of confidence.
In view of this it would be helpful if you could explain to us why you regard the information you have provided as confidential. If we receive a request for disclosure of the information we will take full account of your explanation, but we cannot give an assurance that confidentiality can be maintained in all circumstances.
Any automatic confidentiality disclaimer generated by your IT system will not, of itself, be regarded as binding.
The Food Standards Agency will be what is known as the ‘Controller’ of the personal data provided to us.
Why we collect your personal data and what we do with it
Your personal data is being collected as an essential part of the consultation process, so that we can contact you regarding your response and for statistical purposes. We may also use it to contact you about related matters.
UK GDPR and the Data Protection Act 2018 states that, as a government department, the Food Standards Agency may process personal data as necessary for the effective performance of a task carried out in the public interest. i.e. a consultation.
How and where we store your data and who we may share it with
For more information, please see the How and where we store your data and who we may share it with section in our Personal Information Charter.
We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained for a minimum of 7 years from receipt.
For more information on International Transfers, please see the International transfers section in our Personal Information Charter.
For more information on EU Citizens Privacy Notice, please see the EU citizens section in our Personal Information Charter.
For more information on your rights, please see the Your rights section in our Personal Information Charter.
If you have any queries concerning this Privacy Notice, your personal information or any questions on our use of the information, please email our Data Protection Officer in the FSA, who is the Information Management and Security Team Leader using the address below.