Why we need it
The Food Standards Agency will be what is known as the ‘Controller’ of the personal data provided to us. The personal information we hold on you consists of the name and address of your business and associated contact details such as your suppliers/hauliers.
We obtain this information from a number of sources, including direct individuals, industry bodies, local authorities and any other relevant government departments.
We need to collect this information for the purposes of fulfilling our statutory obligations under Regulation (EC) No 882/2004 and Regulation (EC) No. 854/2004 in relation to feed and food official controls, animal health and animal welfare rules.
We may also analyse this information along with other information we hold about you and information we have obtained from public and/or private sources for the purpose of helping us evaluate risk. We do this in line with the exercise of official authority vested in us under the Food Standards Act and the performance of a task carried out in the public interest.
What we do with it
We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained for the duration of the approval and for 10 years after closure of an establishment.
All the personal data we process is located on servers within the European Union. Our cloud based services have been procured through the government framework agreements and these services have been assessed against the national cyber security centre cloud security principles.
No third parties have access to your personal data unless the law allows them to do so. In line with this commitment your information may be passed to other government departments.
We will sometimes share the data with other government departments, public bodies, and organisations to assist them in the performance of their statutory duties and/or when it is in the public interest to do so. We may also share the data as part of risk evaluation and analysis with public bodies or private organisations, such as Trading Standards and Port Health Authorities, for the same reasons.
We use or work with contractors and other third-party service providers, such as IT service providers, who will process your personal data on our behalf. These third parties can only process your personal data on our instruction or with our agreement for specific purpose to enable us to maintain, improve and provide our services in order to fulfill our statutory obligations and tasks carried out in the public interest.
The name and address of any approved meat establishments are published on the Find open data website.
Under the General Data Protection Regulations (GDPR), you have a right to see the information we hold on you by making a request in writing to the email address below. If at any point you believe the information we process on you is incorrect you can request to have it corrected. You may have other rights under Article 15 to 22 of GDPR, including the the right to restrict processing, the right to object to processing, and rights in respect of any automated decision making. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).