Skip to main content
English Cymraeg

Privacy notice for Health, Safety and Wellbeing Unit

Information on the Health, Safety and Wellbeing Unit privacy policy, why we require data, what we do with the data and your rights.

Last updated: 30 June 2021

The Food Standards Agency will be what is known as the ‘Controller’ of the personal data provided to us.

Purpose and lawful basis for processing

We need to collect this information for delivering our duty of care to protect our employees and contractors from risks to their health, safety and welfare/wellbeing.

We do this to comply with our legal obligation under health and safety legislation.  We will not collect any personal data from you which we do not need. 

Providing us with this information is a statutory requirement and failure to provide the information could result in the Agency failing to deliver its non-delegable duty as an employer under Health and Safety Legislation. 

How and where we store your data and who we may share it with

We retain personal information only for as long as necessary to carry out these statutory functions and in line with our retention policy. This means that this information will be retained from receipt for 40 years with regards to health surveillance results data and 3 years from receipt with regards to data associated with health and safety incidents (near misses, accidents with injury, occupational disease and bullying/harassment).

For more  information on How and where we store your data and who we may share it with see our Personal Information Charter.

International transfers  

For more information on international transfers, please see the International transfers section in our Personal Information Charter.  

EU citizens

For more information on EU Citizens Privacy Notice, please see the EU citizens section in our Personal Information Charter.  

Your rights

For more information on your rights, please see the Your rights section in our Personal Information Charter.  

Contact us  

If you have any queries concerning this Privacy Notice, your personal information or any questions on our use of the information, please email our Data Protection Officer in the FSA, who is the