Privacy notice - Invitations and circulation of information about FSA Board meetings

Information on our FSA board meeting privacy policy, why we require data, what we do with the data and your rights.
Last updated

The Food Standards Agency will be what is known as the ‘Controller’ of the personal data provided to us.

Why we need it

We need to collect this information for the purpose of inviting stakeholders and members of the public to attend or observe the FSA live streamed Board meetings. The FSA is committed to openness and transparency in all of its policymaking. For this to be meaningful, we need stakeholders and members of the public to be present during the discussions, to make points and ask questions.   

We do this in line with the performance of our public task and in the public interest.   We will not collect any personal data from you which we do not need.

 

What we do with it

We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. Contact details will be held until you inform us that you no longer wish to receive information on FSA Board meetings and records of correspondence will be retained for 5 years from receipt.

All the personal data we process is located on servers within the European Union. Our cloud based services have been procured through the government framework agreements and these services have been assessed against the national cyber security centre cloud security principles.

No third parties have access to your personal data unless the law allows them to do so. The Food Standards Agency will sometimes share data with other government departments, public bodies, and organisations which perform public functions to assist them in the performance of their statutory duties or when it is in the public interest.

Your rights

You have a right to see the information we hold on you by making a request in writing to the email address below. If at any point you believe the information we process on you is incorrect you can request to have it corrected. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).

Our Data Protection Officer in the FSA is the Information Management and Security Team Leader who can be contacted via email: informationmanagement@food.gov.uk.