Privacy notice - exception reports for FSA approved assurance schemes

Information on privacy policy relating to exception reports for FSA approved assurance schemes.

The Food Standards Agency is what is known as the ‘Controller’ of the personal data provided to us. 

What information we hold 

The personal information we hold about you consists of the name and address of your business. 

Where we get this information from 

The Food Standards Agency obtains this information from your local authority. 

Why we need it 

We need to collect this information for the purpose of receiving information on local authority inspections of members of the FSA approved assurance schemes where significant non-conformances have been identified. These details are then shared with the relevant FSA approved assurance scheme of which your business is a member. We do this in line with the performance of our official duties. We will not collect any personal data which we do not need.  

We may analyse this information along with other information we hold about you and information we have obtained from public and/or private sources for the purpose of helping us evaluate risk. We do this in line with the exercise of official authority vested in us under the Food Standards Act and the performance of a task carried out in the public interest.

What we do with it 

We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained for 6 years from receipt. 

All the personal data we process is located on servers within the European Union. Our cloud based services have been procured through the government framework agreements and these services have been assessed against the national cyber security centre cloud security principles. 

No third parties have access to your personal data unless the law allows them to do so. Your data will  be passed to the owner of the relevant FSA approved assurance scheme of which your business is a member.   We may also share the data as part of risk evaluation and analysis with public bodies or private organisations, such as Trading Standards and Port Health Authorities, to assist them in the performance of their official duties or when it is in the public interest to do so.

We use or work with contractors and other third-party service providers, such as IT service providers, who will process your personal data on our behalf. These third parties can only process your personal data on our instruction or with our agreement for specific purpose to enable us to maintain, improve and provide our services in order to fulfill our statutory obligations and tasks carried out in the public interest.

Your rights

You have a right to see the information we hold on you. If at any point you believe the information we process on you is incorrect you can request to have it corrected. You may have other rights, including the the right to restrict processing and the right to object to processing. If you wish to exercise any of your rights or raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).

Our Data Protection Officer in the FSA is the Information Management and Security Team Leader who can be contacted at the following email address.