Privacy notice – shellfish sanitary survey data

Information on the shellfish sanitary survey data privacy policy, why we require data, what we do with the data and your rights.
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The Food Standards Agency is what is known as the ‘Controller’ of the personal data provided to us.

What information we hold

The personal information we hold on you consists of the name and address of your business.

Where we get this information from

The Food Standards Agency obtains this information from your local authority.

Why we need it

We receive this data from the local authorities in the form of an application for a sanitary survey / provisional representative monitoring point (PRMP) to be commissioned for a potential shellfish production area. We do this in line with our exercise of the official authority vested in the FSA. We will not collect any personal data on you which we do not need. 

We may also analyse this data along with other information we hold about you and information we have obtained from public and/or private sources for the purpose of helping us evaluate risk. We do this in line with the exercise of official authority vested in us under the Food Standards Act and the performance of a task carried out in the public interest.

What we do with it

We retain personal information only for as long as necessary to carry out these functions, and in line with our retention policy. This means that this information will be retained for seven years from receipt.

All the personal data we process is located on servers within the European Union. Our cloud based services have been procured through the government framework agreements and these services have been assessed against the national cyber security centre cloud security principles.

No third parties have access to your personal data unless the law allows them to do so. In line with this commitment your information will only be passed to the contractor responsible for carrying out the assessment and other Government Agencies involved in the assessment.  We may also share the data as part of risk evaluation and analysis with public bodies or other organisations, such as Trading Standards and Port Health Authorities, for the same reasons.

We use or work with contractors and other third-party service providers, such as IT service providers, who will process your personal data on our behalf.  These third parties are our data processors and can only process your personal data on our instruction or with our agreement for a specified purpose to enable us to maintain, improve and provide our services in order to fulfil our public task.

Your rights

You have a right to see the information we hold on you. If at any point you believe the information we process on you is incorrect you can request to have it corrected. You may have other rights, including the right to restrict processing and the right to object to processing. If you wish to exercise any of your rights or raise a complaint on how we have handled your personal data, you can contact our Data Protection Officer.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).

Our Data Protection Officer in the FSA is the Information Management and Security Team Leader who can be contacted at the following email address.