Chapter 9 Forms

1. Introduction

1.1 Background

1.1.1 Requests for forms

The forms in this chapter can be completed on screen, sent by email or, if a signature is required, printed and completed in hardcopy.

Note: Hard copies of the forms can be printed from the digital MOC download or from Digital Workplace. Should you not have access to a printer at your plant, seek help from other FSA offices via your ITL. It is not necessary to print the forms in colour.

1.1.2 Version control

It is essential that the correct version of each form is used. Check the revision date of hard copy forms against those in this chapter. These can be identified by the revision date (for example Rev 04/19) and the form number (for example ABP 7/1).

Caution: Out of date forms should not be used and any stocks should be destroyed.

1.1.3 New / amended forms

Requests for the introduction of new forms or changes to existing forms can be made by emailing MOC@food.gov.uk.

1.1.4 Official forms

Only official MOC forms should be used for reporting purposes. These must follow the MOC forms style guide and can only be issued by the MOC Team. If an unofficial form is being used locally by an FSA operational team, it must contain, as a minimum, the same information contained in an equivalent official version.

1.1.5 Secure storage and disposal of forms

In line with government policy, official forms have been protectively marked in accordance with the classification system introduced on 1 April 2014. Further guidance on the protective marking system can be found on Digital Workplace.

Completed forms must be stored in locked cabinets and securely disposed of by approved methods. 

1.2 Form numbering and retention

1.2.1 Form suites

The forms provided in this chapter have been numbered in individual suites relating to the relevant chapter. The breakdown of suites is as follows:
 

1.2.2 Retention periods

For audit and records management purposes, copies of complete forms are to be retained in plants for the period shown on each form and then destroyed. The retention periods have been set to ensure that copies of forms in plants are kept for as long as required for legal and business purposes and are then disposed of to minimise paper storage in plants.

2. Forms

2.1 ABP 

2.2 AID 

2.3 AMI

2.4 AUD

2.5 CIR

2.6 DH

2.7 ENF

2.8 IMP

2.9 PMI

2.10 TSE

2.11 WSB

2.12 WEL

Applications for a Certificate of Competence. 

2.13 HM DEL